The Toastmaster creates the meeting atmosphere. Your duty is to plan and conduct the entire meeting and be a friendly host.
As Toastmaster you’ll practise and develop valuable skills including planning and implementation; organising and delegating; and impromptu speaking. You typically won’t be assigned this role until you’re thoroughly familiar with Toastmasters and Athenians club procedures.
One week before
Decide on a theme and add it to EasySpeak
Recruit members to fill the agenda
The weekend before
Contact all participants to confirm roles
Plan your content e.g. segues and fillers
Prepare a Plan B – extra content or filler material such as short stories or poems. Always bring Plan B with you. You may need it!
On the day
Print and bring copies of the agenda for everyone
Arrive early – check pronounciations and agenda
If a speaker is unavailable at the last moment, it’s up to the Toastmaster to find a replacement or fill the agenda in another way – e.g. run a longer Table Topics session, ask someone to conduct an Educational or use Plan B.
Opening the meeting
Welcome members and guests
Go over housekeeping e.g. toilet location, phones off
Inform audience of any changes to the printed agenda
Introduce the theme
During the meeting
Talk up each person you are introducing
Lead the applause and shake hands
Key Tip: As Toastmaster, your content between agenda items should be short, sharp, bite-sized pieces that help the meeting flow and link from one speaker or presenter to the next. Try not to “take over” the meeting!