The Toastmaster creates the meeting atmosphere. Your duty is to plan and conduct the entire meeting and be a friendly host.
As Toastmaster you’ll practise and develop valuable skills including planning and implementation; organising and delegating; and impromptu speaking. You typically won’t be assigned this role until you’re thoroughly familiar with Toastmasters and Athenians club procedures.
One week before
- Decide on a theme and add it to EasySpeak
- Recruit members to fill the agenda
The weekend before
- Contact all participants to confirm roles
- Plan your content e.g. segues and fillers
- Prepare a Plan B – extra content or filler material such as short stories or poems. Always bring Plan B with you. You may need it!
On the day
- Print and bring copies of the agenda for everyone
- Arrive early – check pronounciations and agenda
- If a speaker is unavailable at the last moment, it’s up to the Toastmaster to find a replacement or fill the agenda in another way – e.g. run a longer Table Topics session, ask someone to conduct an Educational or use Plan B.
Opening the meeting
- Welcome members and guests
- Go over housekeeping e.g. toilet location, phones off
- Inform audience of any changes to the printed agenda
- Introduce the theme
During the meeting
- Talk up each person you are introducing
- Lead the applause and shake hands
Key Tip: As Toastmaster, your content between agenda items should be short, sharp, bite-sized pieces that help the meeting flow and link from one speaker or presenter to the next. Try not to “take over” the meeting!